The Multi-Session Webinar Module helps companies manage registration for webinars hosted as a series of sessions. This is ideal when webinars are delivered regularly or at different times to accommodate various timezones.
Each webinar series (or Webinar Group) can contain multiple webinar sessions. Sessions are scheduled for specific times in specific timezones. Formulayt automatically displays the correct local time to users when they register. Sessions can be assigned topics, which is useful when a webinar series covers different subject matter across sessions.
Each webinar session can update specific hidden fields in your gates. This helps when passing registration, qualification, or measurement information to your backend systems.
Note: The Multi-Session Webinar Module is not a webinar hosting system or an automated communications tool. It manages the registration process for webinars with multiple sessions and complex data capture requirements. Pair this module with a webinar platform in your marketing technology stack to handle email reminders and hosting.
The Multi-Session Webinar Module is activated upon request through your account manager.
Configuration
Once active, configure the module in the Apps area:
By default, gate types can be used with all form types. You can optionally restrict this to certain form types
By default, all fields will be available for updating. You can restrict this so only specific fields can be updated
Creating Multi-Session Webinars
Navigate to the module in the left-hand side menu to start creating multi-session webinars. First, create a webinar group. Use the checkboxes on the right-hand side to determine which optional webinar session data fields (Session topic and Session end time) will appear within the session dropdown.
Adding Webinar Sessions
To add a webinar session to the group, click the Green "Add a webinar" button and provide this information:
Session name - User-facing name for this session
Session topic - Sessions with the same topic will be grouped together
Description - Only displayed in the table of sessions for reference, not on gates
Webinar ID - The ID of the webinar session as it appears in your external webinar platform
Session start date and time (local)
Session duration (in minutes)
Session timezone
You can also update other existing form fields (e.g., campaignID, AssetName) using the selector at the bottom of the manage webinar session area.
Creating a Webinar Gate
To create a webinar gate, create a new gate and select "Webinar" as the gate type in the content area.